Advanced Requests for Data
Do I need to use this form to satisfy my data request?
The O‘ahu HMIS Data Request Form is not intended for all situations where an agency or organization needs access to data. The O‘ahu HMIS Data Request Form is intended to help Partners in Care make decisions on data requests that are more complicated than a simple data request.
Do Not Need to Submit O‘ahu Data Request Form:
HUD Required Reports (APR, AHAR, PIT, HIC, CAPER, HUD System Performance Measures)
Federal Partner Required Reports (VA, PATH, RHY, HOPWA)
Hawaii State and Local Reports (UH Utilization Report)
Common Demographic Reports (counts and characteristics)
Coordinated Entry Reports
Existing reports accessible in Clarity
Need to Submit O‘ahu Data Request Form (does not exist in “Do Not Need” section):
Any client-level data (outside of ones’ own organization)
Research requests
Advanced Data Analysis
State-wide or aggregate data outside of ones’ own organization not accessible in Clarity
Process:
Applications that are not complete or clear, will require communication with the HMIS Lead Organization. Completed requests that are submitted to the HMIS Lead Organization may be reviewed by the O‘ahu Statewide HMIS Committee for recommendation to the PIC Executive Committee for approval, as appropriate.
The decision will be delivered to the requestor via e-mail within 1 month of submission. If the data request has associated costs, the requestor shall be asked to cover those costs. Any costs will be communicated to the requestor by the HMIS Lead Organization.
Accepted Data Request Forms will be added to the Oahu HMIS Lead and HMIS System Administration reporting queue. Report requests will filled as HMIS staff resources are available generally within 1-3 months, depending on the volume of requests.